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7.2.0 Release Features and Functionality (June 26, 2017)

BuyerQuest 7.2.0 provides improved and new features in key areas: 1. Support for Commodity Groups in product classification and G/L Accounts; 2. ERP PO Integration; 3. Multiple Supplier Punchout Connections; 4. Approval Lookup Rule Value Sets; 5. Approval Lookup Rule Import; 6. Support for SKUs up to 64 characters.

Platform: Data Management

Commodity Groups and G/L Account 

Summary

BuyerQuest supports using industry standard Commodity Groups (also referred to as Commodity Codes) in the classification of products and services purchased. The system accommodates a mapping of Commodity Group codes to G/L Account.

As a key integration point with an organization's ERP, Commodity Groups provide a solid foundation for robust category management and offer organizations greater visibility into areas of spend. The common classification scheme furnished by Commodity Group codes can be used for automatic assignment of G/L Account for purchases, which in turn supports product-centric classification for accounting and effective spend data management and analysis.

BuyerQuest has implemented new data importers for Commodity Groups, UNSPSC to Commodity Group Mapping, and Commodity Group to G/L Account Mapping with data validation. 

Details

  • Commodity Groups are managed with mappings of Commodity Group codes to UNSPSC codes.
  • Products and services -- both catalog and ad hoc -- can be assigned a G/L Account value based on Commodity Group value within the BuyerQuest system.
  • Organizations may specify which users have the ability to override G/L Account values at checkout and in other workflow stages. 
  • G/L Accounts can be assigned to more than one Commodity Group, and multiple Commodity Groups can be assigned to a G/L Account, with system support for assignment of default values. 
  • Commodity Groups and G/L Account can be further filtered based on other user accounting preferences.

See Documentation Topics:
User Permissions
Manage Accounting Groups and Values
Manage Commodity Groups, G/L Accounts, and  Mappings
Commodity Groups and G/L Account in the Procurement Workflow
Commodity Groups Import, UNSPSC to Commodity Groups Mapping Import, and Commodity Groups to G/L Account Mapping Import

ERP PO Integration

Summary

Buyerquest's Purchase Order integration with ERP systems provides an organization with the option of maintaining the PO in its ERP system. This functionality supports compliance with business rules, financial reporting, and payable processing needs.

With this configurable integration, organizations have the ability to review details that may not have been available during approval of the Request. The integration supports a flexible configuration to specify sending the PO to the supplier from either BuyerQuest or the ERP. This also provides greater transparency and comprehensiveness in status monitoring and workflow tracking of the purchase order within the ERP.

Details

  • Acknowledgment of the PO from the ERP can be configured to be mandatory or optional, dependent on business or system needs.
  • The purchase order can be generated and sent from BuyerQuest or from the organization's system to the supplier.
  • No edits can be made to the PO within BuyerQuest while it is being validated in the ERP. 

See Documentation Topics: 
BuyerQuest Document Statuses
ERP Purchase Order Integration
Purchase Order Management

Multiple Supplier Punchout Connections

Summary

Buyers may now punch out directly to a third-party supplier aggregator and shop there through a catalog, adding items to the third-party aggregator cart. The third-party aggregator items can then be transferred back to BuyerQuest for the remainder of the workflow. 

The immediate benefit to buyers is the ability to add items from multiple suppliers from an aggregated marketplace to one cart and then track all the items in a single Request. 

Details

  • Multiple supplier codes and names are maintained in the BuyerQuest shopping cart.
  • The BuyerQuest system passes the appropriate supplier information back in the punchout order message to the ERP. 

See Documentation Topic:
Manage Punchout Connections

Accounting Values Import 

The Accounting Value Import has been enhanced to support effective relationships between data fields. Changes have also been made to support best practices in the relation between Accounting Groups and Accounting Values.

See Documentation Topics:
Chart of Accounts

Approval Rule Lookup Sets

Request Approval Lookup values may be imported and maintained in "sets" to accommodate common business practices where a different approver is required for the same lookup value based on a condition specified in the request approval rule. Specification of approval rule lookup sets ensures that proper approvers are assigned to requests. 

Details

  • Similar lookup rules with different approvers are placed in different sets.  
  • Each set of lookup values is comprised of unique rows of lookup values and corresponding approvers. 

See Documentation Topic:
Request Approval Rules Management

Approval Rules Lookup Table Import 

Summary

The ability to use the robust BuyerQuest Master Data Import to add and maintain request approval rules extends the efficiency already provided by the functionality of an approval lookup table. This powerful import capability expands the ease of use and effectiveness of approval rules.

Details

  • Accounting Group and Accounting Value are associated to ensure selection of a unique Approver.  
  • The system allows either a full import of all Approval Rules or an import of updated or new rules
  • Approvers can now be assigned based on Commodity Groups.
  • File validation for the import reports the import state with specific messages on warnings for invalid values.

See Documentation Topic:
Request Approval Rule Lookup Table Import

Increase SKU Character Limit in Quick Order

Summary

Quick Order has been revamped to accommodate SKU values up to 64 characters long, consistent with BuyerQuest's system-wide character-length specification for SKUs. 

Details

  • Maximum character display in Quick Order is 19 characters. Clicking into the SKU field displays the entire SKU. 
  • Valid SKUS in Quick Order display the green check mark to the right of the SKU entry. 
  • Importing SKUs to the Quick Order page in a file upload validates the SKU length.

See Documentation Topic:
Shop by SKU or Part Number