11.4.0 Release Features and Functionality (April 2021)
Marketplace Module
Suppliers May Add Available by Quote Items via Catalog Option
Suppliers may search and add items to Quotes that are designated as Available by Quote Only via the Catalog option instead of through the non-catalog route. Users are also able to add these items to carts.
See Documentation Topics:
Accounting Split Allocation Accommodates Two-decimal Precision
BuyerQuest enhances precision and accuracy in Accounting splits with support for two-decimal precision wherever accounting may be viewed or split.
Locations where accounting allocations is displayed or split include My Account, Manage Users, Checkout and Checkout Review pages, and Documents pages.
Two-decimal precision is also supported and validated in accounting distributions received in incoming and outgoing cXML or CSV for Requests, Purchase Orders, Invoices, Credit Memos and reports and logs for Purchase Orders and Payables.
Example: Accounting Distribution in cXML
See Documentation Topics:
Accounting Combinations and Shipping and Billing Locations
Change, Cancel, or Close a Purchase Order
Catalog Code Length to Increase to 255 Alpha-numeric Characters
The allowable Catalog Code has been increased to 255 alpha-numeric characters, benefiting buying organizations needing to match Catalog Codes codes with other system identifiers. Validation has likewise been adjusted for this increased length and character type.
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Platform Module
On-demand Master Data Files Auto Import
BuyerQuest supports on-demand automatic Master Data Imports for clients dropping files on S3 to allow these imports to run without a schedule and without requiring log in to the Admin Control Panel. The functionality is similar to that used when common catalogs are loaded automatically from S3 staging.
Buying organizations may request implementation assistance to set up on-demand Master Data Imports.
After setup the following imports may be run on-demand:
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Commodity Group and G/L Accounts Conditionally Required Accounting Values |
Credit Memo Reconciliation Lookup Rules |
Location-based Purchase Order and Invoice Details Reports
Documents included in Purchase Order and Invoice Details Reports are filterable by Location to benefit buying organizations who need to share information on the basis of location.
Example: Purchase Order Details Report Filterable by Location
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Supplier Exports Include Status Column
The Supplier Status column has been added to the Supplier Export to support use of this data in reporting and audit processes.
Exports that include the Supplier Status column include List of Locations for all Suppliers, List of Users for all Suppliers, and List of Company Profile Information for all Suppliers.
Transaction Exports Expanded to Accommodate Additional Attributes
Transaction Exports accommodate the inclusion of select optional columns to aid buying organizations in using export data in other applications and processes. Reports that may be enriched with optional data are the Transaction Payables Export, Transaction Invoice Report, and Transaction Purchase Order Report.
Example: Optional Fields May be Added to Transaction Reports
See Documentation Topics:
Internal User Import - Contact Email is Optional
The User Contact Email field in the User Import has been made optional to provide flexibility and accommodation to buying organizations not able to provide this information.
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Payables Module
Auto Clear Credit Memo Reconciliation Exceptions
The BuyerQuest system enables a configuration to auto clear Credit Memo Reconciliation exceptions when a triggering event occurs.
Examples of conditions that may be configured to trigger auto clearance are Purchase Order update, Credit Memo moving to Denied Status, or Receipt creation.
Email notifications alert users to an exception being auto cleared, and the Credit Memo History will reflect the auto clearance.
Example: Credit Memo Re-evaluation Conditions
See Documentation Topics:
Credit Memo Reconciliation Rule Management
Credit Memo Reconciliation Grid and Details
Invoice Details Report Includes Supplier Invoice Number and Invoice Status
The Invoice Details Reports features Supplier Invoice Number and Invoice Status columns to satisfy reporting needs of buying organizations.
Example: Invoice Details Report Includes Supplier Invoice # and Status Columns
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Ascendant Payment Partner Available with BQPay
The BQPay module has added Ascendant as an additional payment provider choice, affording greater flexibility in payment provider integration.
See Documentation Topics: