Supplier Access to Purchase Orders

Suppliers can view purchase order details and perform actions from the Purchase Order Grid.

See Documentation Topics:

Purchase Order Emails

Purchase Order Outbound - cXML Specification for Suppliers

Purchase Orders Grid

Supplier users can access Purchase Orders at BuyerQuest Network > Purchase Orders and take various actions on them depending on their role and the status of the Purchase Order.

1. Search by Purchase Order Number. 
2. Use the Filters above the grid to locate a Purchase Order. 
3. Credit Memo Subtotal is available in a separate column, with information included where applicable. 
4. Perform ACTIONS on a Purchase Order depending on role/permissions and the status of the Purchase Order. Note that supplier users with the permission to Cancel a Purchase Order may do so. 

Purchase Order Details

You can view Purchase Order details and perform actions on a Purchase Order depending on your role and the status of the Purchase Order.

1. View Information and Status for the Purchase Order.
2. Take action on the Purchase Order from the available options from I want to ... 
3. Review the Change Summary detailing changes that may have been made to the Purchase Order. 
4. Review Line Item Details, where line item details and deletions are noted. 
5. View Attachments and Comments in the Additional Information section, if applicable.
6. Review the Purchase Order History. 
7. Save as PDF. 

Access to Imported Purchase Orders

Purchase Orders in cXML format imported into the BuyerQuest system from an ERP are listed in a separate Imported Purchase Orders Grid.

Imported Purchase Orders Grid

The BuyerQuest system can receive Purchase Orders imported from an outside ERP. Suppliers will be sent imported Purchase Orders when the BuyerQuest Purchase Order integration configuration is set to allow this transmission and the cXML Purchase Order indicates that the PO should be sent to the Supplier.

Properly permissioned Supplier users may access the grid for reference and to take action on imported Purchase Orders. 

1. Search by either the ERP PO number or the system PO number.
2. Use the Filters to pinpoint POs by Status, PO Subtotal, Ordered Date, Ship to, or Bill to.
3. Click on one of the available Actions from the Grid. 

Imported Purchase Order Details 

Details of an Imported Purchase Order include the ERP PO number and a history entry stating that the Purchase Order was imported.

1. Supplier users, when properly permissioned, may create an Invoice or Credit Memo from an Imported Purchase Order, in addition to Save as PDF. 
2. The ERP PO # is the ID for an imported Purchase Order.
3. The History of an Imported Purchase Order indicates that it was created through an import.